CONDITIONS AND RESPONSIBILITIES OF CLIENT

Please read the material below to make sure all parties understand the requirements of providing for everyone’s safety and keeping the Uptown Event Center a well maintained and comfortable location for future use. Event facilities are available for musical venues, parties, private events and affairs, from small gatherings to larger celebrations with events up to 100 maximum persons this includes servers, musicians, etc.

Payment & Refund Guidelines

Rental Time Is Based on contracted time, Which Is Inclusive of Load-In and Load-Out. Additional Time, If Needed or Requested Is Subject to Additional Fees. A Signed Contract and payment in full must be received to reserve your date(s) and time(s). A Copy of Your Special Event Liability Insurance Is Due No Later Than (15) Days Prior To Your Event. Any Additional Costs That Arise Will Be Due Within Two (2) Days of Your Event. Cancelations and refunds of deposits will only be made up to 30 days prior to the event. Deposits will be forfeited for Cancellations received less than 30 days prior to the event. As your agreement to rent The Uptown Event Center on This Date May Cause the Loss of Additional Bookings or Business. Costs of Rentals And/or Purchases Necessary to Produce Your Event May Not Be Refunded, Or May Not Be Refunded in Full If Costs Have Been Incurred Toward That Obligation. Rates are subject to change without notice. Applicants must be at least 21 years of age.

Occupancy Guidelines

The Uptown will accommodate parties up to a maximum of 100 persons. Should a venue violate this occupancy regulation the rental party will forfeit all deposit monies and the event will be ended immediately.

Cleaning, Trash and Equipment Removal

Uptown Event Center will be in a clean condition prior to your event. Within one (1) hours following the event, you are required to return the space to the same clean condition in which it was found. You will be billed for any damage or necessary cleaning using the credit card on file.

The Uptown Event Center and Lindy Communities encourage those renting space to consider green, sustainable, fair trade, ecologically sound cleaning and zero waste solutions. Uptown at the Piazza proudly commits to as close to zero waste events as possible. Caterers must remove all trash, composting and recyclables from the site, as we do not have adequate facilities. All trash, including sorted recyclables and properly sorted compostable, must be collected, properly bagged and removed by the caterer.
All rental equipment must be removed immediately following your event. Our elevator on the Square is available for your careful use.

Site Decorating Guidelines

Standard guidelines include but are not limited to the following: The Uptown Event Center wants to make every event here a special and welcome experience. Therefore, every effort will be made to allow clients to prepare decorations reflecting their creative requirements. We ask that only the staff of the Uptown rearrange and move any furnishings, including, but not limited to, artwork, lamps, antiques or seating. No nails, screws, staples or duct tape to hang decorations. Only low tack tape or Command products are allowed on our floors and walls. Clients will be charged for any damages resulting from improper decorations.

DÉCOR, FLOOR PROTECTION & SIGNAGE

Licensee will be permitted to display and decorate pending facility approval. Standard guidelines include, but are not limited to the following:

• Decorations may not be stapled, taped, adhered to or nailed into any walls, windows doors or ceilings.
• Helium-inflated balloons are not allowed (air-inflated balloons are permitted).
• Streamers or similar items are not permitted
• Open flames of any kind are not permitted
• Décor and signage shall not cover Exit signs.
• Items cannot block any entryway, path, exit, stairwell, or hallway at any time.
• Permanent signage may not be altered or removed.
• Users will be responsible for the removal and proper disposal of all user signage and décor at load-out immediately following the event.
• The Uptown maintains the right to remove or prohibit unauthorized or improper signage or décor at its discretion.
• Fog/Haze/Pyrotechnics are not permitted in the facility
• Damage, additional cleaning, tape/residue removal and/ or labor services resulting from improper use of décor and signage will be billed to the Renter or Lessee

If you have questions about decorating or allowable items, please inquire with the event manager in advance. All set up and delivery of floral arrangements, decorations, tableware, linens, glassware, and other accessories are the responsibility of the rental party or contracted caterer. Caterers, floral designers, and other service staff can be provided access through the service area with prior notification and for a designated fee.